The Master Circular No. 1 on KYC norms in POSB/SC under Anti Money Laundering (AML)/Combating of Financing Terrorism (CFT) regime applicable for small savings Schemes circulated vide SB Order no-14/2012 issued on 9.10.2012 is furnished below for reference.
Master Circular No. 1 on KYC norms in
POSB/SC under AML/CFT regime
Introduction
1.1
Know Your Customer (KYC) Norms/Anti Money Laundering (AML) Measures/Combating Financing
of Terrorism (CFT)/Obligations under PMLA, 2002 (amended from time to time)
The
objective of KYC/AML/CFT guidelines is to prevent money laundering or terrorist
financing activities by use of Post Office Savings Bank intentionally or
unintentionally by criminal elements. KYC procedures also enable to post office
Savings Banks to know/understand their customers better which in turn help them
manage their risks prudently.
1.2 Definition of Customer
For
the purpose of KYC policy, a customer is defined as:-
•
An individual that maintains an account and/or has a cash certificate or has a
business relationship with the Post Office Savings Bank.
•
An individual on whose behalf the account is maintained (i.e beneficial owner).
2. Guidelines
2.1 General
All
Post Office Savings Banks should keep in mind that information collected from
the customer for the purpose of opening
of account or purchase of savings certificates is to be treated as confidential
and details thereof are not to be divulged for cross selling or any other
purposes.
2.2 KYC Policy
Under
PMLA provisions, Post Office Savings Bank declares its KYC Policy on the
following four elements:-
(a)
Customer Acceptance Policy.
(b)
Risk Management
(c)
Customer Identification Procedure.
(d)
Monitoring of Transactions; Record keeping and Reporting.
2.3 Customer Acceptance Policy (CAP)
(i)
No account is opened in anonymous or fictitious name/benami.
(ii)
Not to open an account or close an existing account where the Post Office
Savings Bank is unable to apply appropriate Customer Due Diligence measures i.e
unable to verify the identity and/or obtain documents required as prescribed
due to non- cooperation of the customer or non-reliability of data/information
furnished by the customer. However, the customer should not be harassed and any
decision to close the account should be taken by head of the Postal Division by giving
suitable notice to the customer.
2.4 Categorization of Customers i.e
Risk categorization.
2.4.1
All customers according to the amount involved at the time of opening of
account or purchase of Savings Certificates or credit into an existing account
have been categorized with the perspective of risk involved. The categorization
is as under:-
(i) Low Risk
Where
the customer opens account or applies for purchase of certificates or applies
for credit of maturity/prematurity value of any existing savings instrument
with an amount up to Rs.50,000/- and balance in all accounts and savings
certificates does not exceed Rs.50,000/-.
(ii) Medium Risk
Where
the customer opens account or applies for purchase of certificates or applies
for credit of maturity/prematurity value of any existing savings instrument with
an amount exceeding Rs.50,000/- but up to Rs.10 lakh and balance in all
accounts and savings certificates does not exceed Rs.10 lakh.
(iii) High Risk
Where the customer opens account or
applies for purchase of certificates or applies for credit of
maturity/prematurity
value of any existing savings instrument with an amount exceeding Rs.10 lakh
and
balance
in all accounts and certificates does not exceed Rs.10 lakh.
2.5 Customer Identification Procedure:
Customer Due Diligence/Know Your Customer (KYC) norms
2.5.1
Following will be the CDD/KYC norms to be followed in case of opening of new
accounts/purchase of certificates falling under different types of accounts or
Savings Certificates:-
Applicable to all types of Savings
schemes including Certificates excluding Pension and Workers Wage Accounts.
FOR LOW RISK CATEGORIES
PHOTOGRAPH
One (two in
case of EDBO) recent Passport Size Photographs are to be given. In case of
Joint Account, photograph of all joint holders should be given.
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IDENTIFICATION PROOF
Any
one of the following documents
|
ADDRESS PROOF
Any
one of the following documents for Address Proof
|
•
Electoral Photo Identity card,
•
Ration Card with photograph.
•
Passport,
•
Driving License,
•
POSB Identity card/ Post Office Identity Card, Identity card from
Central/State Government or PSU e.g PPO, BPL card, Job card issued under
MG-NREGA duly signed by an officer of State Government.
•
Photo Identity Card issued by recognized University/ Education Board/
/College/School.
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
|
•
Bank or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
Salary Slip of reputed Employer with current address.
•
Certificate from any Public Authority/Postman or Grammin Dak Sewak Delivery
Agent or Branch Postmaster.
•
The letter issued by the Unique Identification Authority of India ( UIDAI)
containing details of name, address and Aadhaar number.
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ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
|
In case of Joint Account, ID and Address
proof of all depositors are required.
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FOR MEDIUM RISK CATEGORIES
PHOTOGRAPH:-One (two in case of EDBO) recent Passport Size Photographs are to be
given. In case of Joint Account, photograph of all joint holders should be
given.
|
IDENTIFICATION PROOF
Any
one of the following documents
|
ADDRESS PROOF
Any
one of the following documents for Address Proof
|
•
PAN card or letter issued by I T Authority quoting PAN or Declaration in Form
60 or 61. If only Declaration in Form 60 or 61 is provided then one of the following documents are to be given for Identification Proof.
•
Electoral Photo Identity card
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
•
Passport,
•
Driving License,
•
Ration Card with photograph.
•
Photo Identity Card issued by recognized University/ Education Board/
/College/School.
•
Identify card from Central/State Government or PSU.
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•
Bank or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
Salary Slip of reputed Employer with current address.
•
Certificate from any Public Authority/Postman or Gram Dak Sewak Delivery
Agent or Branch Postmaster.
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
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ATTESTATION
OF PHOTOCOPY OF DOCUMENTS-
Documents
should be self-attested or in case of illiterate depositors should be
attested by Gazetted Officer/Sarpanch/ Branch/Sub/Head/Chief Postmaster or
Postman/Gram Dak Sewak Delivery Agent. In case of investment through agent,
these documents should also be attested by the agent.
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In
case of Joint Account, ID and Address proof of all depositors are required.
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FOR HIGH RISK CATEGORIES
PHOTOGRAPH
One (two in
case of EDBO) recent Passport Size Photographs are to be given. In case of
Joint Account, photograph of all joint
holders should be given.
|
IDENTIFICATION
PROOF
Any
one of the following documents
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ADDRESS
PROOF
Any
one of the following documents for Address Proof
|
•
PAN card or letter issued by I T Authority quoting PAN or Declaration in Form
60 or 61.
If only Declaration in Form 60 or 61 is provided
then one of the following documents are to be given for Identification Proof.
•
Electoral Photo Identity card
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
•
Ration Card with photograph.
•
Passport,
•
Driving License,
•
Photo Identity Card issued by recognized University/ Education Board/
/College/School.
•
Identify card from Central/State Government or PSU.
Note:-
In case of SCSS account, where interest payment in
exceeding Rs 10,000/- in a financial year and declaration in Form 15G or 15H
is not given, copy of PAN Card is mandatory.
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•
Bank or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
Salary Slip of reputed Employer with current address.
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
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PROOF
OF SOURCE OF FUND
The
customer has to submit copy of document showing source of receipt of funds
tendered for investment
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ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
|
In
case of Joint Account, ID and Address proof of all depositors are required.
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SPECIAL CATEGORIES OF ACCOUNTS
PENSION ACCOUNT
PHOTOGRAPH:-One (two in case of EDBO) recent Passport Size Photographs are to be
given. In case of Joint Account,
photograph of all joint holders should be given.
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IDENTIFICATION
PROOF
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ADDRESS
PROOF
Any
one of the following documents for Address Proof
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Copy
of PPO issued by competent Authority.
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•
Bank or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number
•
Certificate from any Public Authority/Postman or Gram Dak Sewak Delivery
Agent or Branch Postmaster.
|
ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
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WORKERS WAGE ACCOUNTS
PHOTOGRAPH
One (two in case of EDBO) recent Passport Size
Photographs are to be given. In case of Joint Account, photograph of all
joint holders should be given.
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IDENTIFICATION
PROOF
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ADDRESS
PROOF
Any
one of the following documents for Address Proof
|
Copy of JOB card issued under MG-NREGA duly signed by an officer of State
Government.
|
•
Bank or Post Office Passbook/Statement with current address
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
The letter issued by the Unique Identification Authority of India (UIDAI) containing
details of name, address and Aadhaar number
•
Certificate from any Public Authority/Postman or Gram Dak Sewak Delivery
Agent or Branch Postmaster.
|
ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
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INDIRA GANDHI NATIONAL OLD
AGE/WIDOW/DISABLED PENSION ACCOUNTS.
PHOTOGRAPH:-One (two in case of EDBO) recent Passport Size Photographs are to be
given. In case of Joint Account, photograph of all joint holders should be
given.
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IDENTIFICATION
PROOF
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ADDRESS
PROOF
Any
one of the following documents for Address Proof
|
Copy
of PPO issued by competent Authority.
|
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number
•
Certificate from any Public Authority/Postman or Gram Dak Sewak Delivery
Agent or Branch Postmaster.
|
ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
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Note:- In case where the
account/certificate holder is minor, the norms shall be applicable to the
guardian. In case of joint account, the norms will be applied for all the
joint account/certificate holders.
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3. Operating Procedure
3.1 Attestation of KYC Documents
(i)
At the time of opening of account/ Purchase of certificates or when maturity
value of any saving instrument is credited into savings account, it should be
ensured that all KYC documents submitted are as per risk categorization and
have been self-attested. In case of illiterate customers, the documents areto
be attested by any of the Gazetted Officer or Sarpanch Gram Panchyat or any
Postal Staff or Gramin Dak Sewak.
(ii)
If the account is opened through agent or certificate are purchase through
agent, the concerned agent should also attest the documents by putting dated
signatures along with agency number in addition to self attestation or
attestation by other means as mentioned in clause (i) for illiterate
depositors/holders. In case of Joint Accounts/investments, documents of all
co-depositors or holders are required to be submitted.
(iii)
It is the duty of BPM/SPM/Supervisor (APM/DPM) to see that all KYC documents are
having attestation as per clause (i) and (ii).
3.2 Disposal of Photograph(s)
(i)
BPM/SPM/Supervisor (APM/DPM) will attest the photograph(s) after ensuring that
the face impression of depositor/holder agrees with the photograph. In case
depositor(s) is/are unable to attend post office for opening of account and all
documents are submitted through a messenger or in case of investment through
agent (in RD/TD/MIS only), the photograph should be attested by comparing the same
with copy of Photo ID. If the photo on the photocopy is not legible, the agent
should be asked to submit either legible copy or the original document.
(ii)
In EDBO, BPM shall paste one photo in the SS Book and one on the account
opening form or purchase application (in case BO is authorized to do
certificate work).
(iii)
In SOs, SPM shall ensure that one photo is pasted on the SS Book and on the
Account opening form in case of RD/MIS/SCSS accounts. In case of certificates,
one photo should be pasted on the Purchase application form.
(iv)
In case of HPO, Supervisor/APM/DPM shall ensure that one photo is pasted on the
Account opening form. In case of certificates, one photo should be pasted on
the Purchase application form.
Note:- In case of SCSS accounts, one
additional photograph is required to be taken for pasting in the Passbook which
is mandatory for SCSS accounts.
3.3 Disposal of copies of KYC Documents
(i)
In HPOs, KYC Documents should be attached with Account opening form or Purchase
application. In case of accounts opened at EDBOs in account with HO, documents
will be received along with account opening form and preserved in the guard
file of account opening forms of HO itself. In case of certificates, KYC
documents should be attached with purchase applications.
(ii)
In SOs, KYC Documents shall be attached with Account Opening forms in case of
RD, MIS and SCSS accounts and concerned purchase application form in case of
certificates. In case of SB/TD and PPF accounts, KYC documents should be filed
in guard files at SO itself which shall remain in the custody of APM/SPM.
(iii)
In EDBO, GDSBPM shall take attested copies of KYC Documents or attest the same
after verifying with original, and send account opening form/Certificate
Purchase application form to Account Office along with KYC documents.
3.4 Comparison of Address
PM/SPM/Supervisor
(APM/DPM) shall ensure that address mentioned in the account opening form or purchase
application is the same as mentioned in the address proof document.
3.5 Comparison of name
BPM/SPM/Supervisor
(APM/DPM) shall ensure that name of depositor mentioned in the account opening form
or purchase application is the same as mentioned in the Identity proof
document.
3.6 Recording of receipt of KYC
Documents
BPM/SPM/Supervisor
(APM/DPM) shall record in writing under dated signatures on Account Opening Form
or Purchase application as “KYC Documents verified & attached”.
3.7 Procedure at the time of
re-investment
(i)
In case of depositor/investor approaching the same post office for another
account opening or purchase of certificates either directly or through agent
who has already given CDD/KYC documents, there is no need to take these
documents again unless the GDS BPM/SPM or Postmaster has any suspicion about
him.
(ii)
In above cases, the depositor or investor has to write account number or
registration number of certificates through which CDD/KYC documents were given
earlier. For this, in place of photograph in Account Opening form or on the top
of purchase application, the depositor shall write under dated signatures as “
KYC Documents already submitted vide A/C No./Registration No._______________ dated__________.”
If the depositor is carrying the passbook of that account or certificates in
original or photocopy, the BPM/SPM/Postmaster shall verify from these documents,
the name and address of the depositor or investor and attach the photocopy if
available with the depositor/ investor with account opening form/purchase
application of re-investment or the BPM/SPM/Postmaster shall verify the name and
address of the depositor/investor from the Account Opening form or Purchase
Application or Ledger or SS Book (in case of SO and EDBO) and put remark in red
ink on the fresh Account opening form or Purchase Application “ KYCD already
taken and verified” under his dated signatures. If the account/certificates
referred are found closed/discharged, fresh KYC documents should be taken.
3.8 When maturity value is credited
into savings account
When
any depositor or certificate holder requests for credit of maturity value into
existing savings account, it should be allowed only after ensuring that
concerned savings account was opened with due KYC documents applying risk
category as per balance in the account after credit of maturity value. In case
a new savings account is opened to credit maturity value, it should be ensured
that due KYC documents of appropriate risk category are taken based on the
maturity value being credited into the account.
3.9 General
(i)
In case any post office finds that depositor/investor is not co-operating in
furnishing fresh KYC documents in case of any suspicion, the Postmaster will
refer the matter to the head of Postal Division who will order closure of
Account and intimate the depositor/investor the reasons of taking such
decision.
(ii)
In case, wife, son, daughter and parents etc. who live with the father/mother
and son, as the case may be, ID proof and Address Proof of the relative with
whom the prospective customer is living along with a declaration from the
relative that the prospective customer who wants to open an account or purchase
a certificate is staying with him/her.
4. Monitoring of Transaction:
4.1 Maintenance of Records of
Transactions
4.1.1-All post offices
shall maintain the record of all transactions including the record of:-
(a)
All cash transactions of the value of more than Rs.10 Lakh.
(b)
All series of cash transactions which are less than Rs.10 lakh but are
integrally connected and are carried out within one month period and totally
exceed Rs.10 Lakh.
(c)
Any transaction where cash is accepted and forged or counterfeit currency notes
are used or where forgery of valuable Security or documents has taken place.
(d)
Any attempted transaction involving forged or counterfeit currency notes,
forged security or document.
(e)
All suspicious transactions, involving deposit withdrawal, transfer of account,
solvency certificate/ Idemnity certificate etc. irrespective of the amount of
transaction.
4.1.2. Definition of suspicious
transaction:-
Suspicious
Transaction means a transaction defined in clause (v) below, including an
attempted transaction, whether or not made in cash which, to a person acting in
good faith-
(i)
gives rise to a reasonable ground of suspicion that it may involve proceeds of
an offence specified in the schedule to the Act, regardless of the value
involved: or
(ii)
appears to be made in circumstances of unusual or unjustified complexity : or
(iii)
appears to have no economic rationale or bonafide purpose; or
(iv)
gives rise to a reasonable ground of suspicion that involves financing of the
activities relating to terrorism
4.1.3 Definition of ‘Transaction’
‘Transaction’
includes
deposit, withdrawal, exchange or transfer of funds in whatever currency,
whether in cash or by cheque, payment order or other instruments or by electronic
or other non-physical means.
4.1.4
All
Long Books, Ledgers, Specimen Signature Books, BO SB/RD/TD Journals, List of Transactions,
BO Daily Accounts, Vouchers etc. need to be kept properly arranged at all
levels i.e EDBO/SO/HO including SBCO so that any transaction can be
re-constructed to know:-
(a)
The nature of transaction
(b)
The amount of transaction
(c)
The date on which transaction was conducted
(d)
Parties to the transaction.
4.2 Reporting of Transactions.
Following
types of transactions are to be reported:--
4.2.1 Types of transactions
(a)
All cash transactions of value more than Rs.10 Lakh.
(b)
All series of cash transactions which are less than Rs.10 lakh but are
integrally connected and are carried out within one month period and totally
exceed Rs.10 Lakh.
(c)
Any account where cash is accepted and forged or counterfeit currency notes are
used or where forgery of valuable Security or documents has taken place.
(d)
Any attempted transaction involving forged or counterfeit currency notes,
forged security or document.
(e)
All suspicious transactions, involving deposit, withdrawal, transfer of
account, solvency certificate/ Idemnity certificate etc. irrespective of the
amount of transaction.
5. Reporting schedule
Types of
Transactions
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Method of
reporting of transactions.
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Cash Transactions (CTR)
(a)
All cash transactions more than Rs.10 Lakh.
(b)
All series of cash transactions which are less than Rs.10 lakh but are
integrally connected and are carried out within one month period and totally
exceed Rs.10 Lakh.
Suspected Transaction (STR)
(c)
Any account where cash is accepted and forged or counterfeit currency notes
are used or where forgery of valuable Security or documents has taken place.
(d)
Any attempted transaction involving forged or counterfeit currency notes,
forged security or document.
(e)
All suspicious transactions, involving deposit withdrawal, transfer of
account, solvency certificate/ Idemnity certificate etc. irrespective of the
amount of transaction.
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1.
In-charge of every departmental post office will be personally responsible
for preparation of list of transactions(deposit/issue/withdrawal/discharge)
mentioning nature of transaction, amount, name and address of depositor/holder,
date of transaction, place of transaction, PAN No. (if given) of
depositor/holder. He/She will be responsible for sending this list to Head of
the Division on monthly basis by 3rd working day of the subsequent
month.
2.
Head of the Division will be personally responsible for sending post office
wise list of such transactions of his division to the Head of the circle by
5th working day of the subsequent month.
3.
Head of the circle will be responsible for sending the consolidated post
office-wise list of such transactions to DDG(PCO) in Directorate by 8th
working day of the subsequent month. In case no such report is
received from field units by due date, a NIL report should be sent to
DDG (PCO), PMLA in Directorate.
1.
In-charge of every departmental post office will be personally responsible
for preparation of list of transactions (deposit/issue/withdrawal/discharge)
mentioning nature of transaction, amount, name and address of
depositor/holder, date of transaction, place of transaction, PAN No. (if
given) of depositor/holder and nature/reason of suspicion in detail and will
be responsible for sending this list to the Head of the Division (byname)
on the very same day.
2.
The
Head of the Division will be personally responsible for sending post office
wise list of such transactions of his division to head of circle (by name) on
the very same day of the receipt of STR from PO.
3.
The Head of the Circle will be responsible for sending the consolidated post
office-wise list of such STRs to DDG(PCO), PMLA (by name) at Directorate by on
the very same day of receipt of STR from D.O.
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Note 1:- It is
likely that in some cases transactions are abandoned/ aborted by customers on
being asked to give some details or to provide documents. All such attempted
transactions should also be reported like STRs irrespective of
the amount of the transaction and even if the transaction is not completed
by the customer.
6. Record Keeping
6.1
All long books and List of Transactions either available in hard copy or in
soft copy should be preserved for 10 years.
6.2
All ledger cards or account details either available in hard or soft copy,
Account Opening Forms with CDD/KYC documents and SS Books should be preserved
for 10 years after closure of the account.
6.3
All account closure vouchers are to be preserved for 10 years from the date of
closure of accounts.
6.4
All purchase application forms along with KYC/CDD documents should be preserved
for 10 years after discharge of certificates.
7 GUIDELINES TO BE FOLLOWED FOR
EXISTING POSB/SC ACCOUNT/CERTIFICATE HOLDERS WITH EFFECT FROM THE DATE OF
RECEIPT OF THIS ORDER.
For
the purpose of implementation of the provisions on Prevention of Money
Laundering (PML) Act 2002 and rules made under this act, Ministry of Finance, Department
of Economic Affairs (Budget Division) has formulated following procedure for
implementation of AML/CFT norms for the existing customers of Small Savings
Schemes.
7.1 How to take KYC/CDD documents in
existing accounts/certificates?
(i)
In case of Savings/PPF/MIS/SCSS/NSS/TD/Recurring Deposit Accounts
A printed notice will be handed over to the
depositor/messenger at the time of next transaction (deposit/withdrawal) after
receipt of this SB Order. Appropriate KYC documents should be taken based on
the balance in the account applying risk categorization given in Para 2.4. For
maintenance of KYC documents same procedure as mentioned in Para 3 should be
followed. If depositor/messenger fails to submit these documents up to 3rd next
transaction, 4th transaction will not be allowed. In case of RD accounts
opened through agents, the ID and Address proof should also be attested by
agent concerned. If depositor(s) has already given KYC documents in case of any
fresh investment, he will produce copy of the passbook or certificate as a
proof. In such case necessary remarks may be given on the Account opening form
or SS Book of old accounts.
CDD/KYC documents are also required to be
taken in the existing accounts in case of Transfer of account, revival of
silent account or when depositor’s signatures not matched with existing
specimen.
(ii) In case of Certificates/KVP
A
notice will be displayed at the notice board placed in Public Hall to submit
KYC documents as mentioned above. If these are not provided before maturity, at
the time of Discharge of certificates/KVP, the depositor/messenger has to
submit appropriate KYC documents of depositor(s) applying risk categories
mentioned in Para 2.4. If depositor/messenger fails to submit these documents,
discharge should not be allowed.
CDD/KYC documents are also required to
be taken in the existing certificates when customer applies for transfer of
certificates/KVP either from one post office to another or from one person to another
wherever applicable and when holder’s signatures not matched with the
existing specimen.
Note 1 :- CDD/KYC documents are also required to be taken afresh in
the existing accounts or certificates when there is a suspicion of money
laundering or terrorist financing or when there is doubt about the veracity or
adequacy of previously obtained customer identification data or where there is
doubt over identity of the depositor/investor.
8. Record Keeping:-All
instructions issued in case of new accounts/certificates will also be
applicable to old accounts/certificate.
9. Reporting:-All instructions
issued in case of new accounts/certificates will also be applicable to old accounts/certificate.
Notice
or SB/RD/TD/MIS/NSS/SCSS/PPF Account
Holder/NSC and KVP Holder.
It
is requested to provide following documents at the time of next transaction
(deposit/withdrawal)/at the time of maturity of NSC/KVP as per following
categorization:-
Sl.No.
|
Category
|
Definition
|
1
|
Low
Risk
|
Where the customer is having account(s) and
certificates with having balance in all accounts and certificates not
exceeding Rs 50,000/-.
|
2
|
Medium
Risk
|
Where the customer is having account(s) and
certificates with having balance in all accounts and certificates exceeding
Rs 50,000 and up to Rs 10 Lakh.
|
3
|
High
Risk
|
Where the customer
is having account(s) and certificates with having balance in all accounts and
certificates exceeding Rs 10 Lakh.
|
*FOR LOW RISK CATEGORIES
PHOTOGRAPH
One (two in case of EDBO) recent Passport Size
Photographs are to be given. In case of Joint Account, photograph of all
joint holders should be given.
|
IDENTIFICATION
PROOF
Any
one of the following documents
|
ADDRESS
PROOF
Any
one of the following documents for Address Proof
|
•
Electoral Photo Identity card,
•
Ration Card with photograph.
•
Passport,
•
Driving License,
•
POSB Identity card/ Post Office Identity Card, Identity card from
Central/State Government or PSU e.g PPO, BPL card, Job card issued under
MG-NREGA duly signed by an officer of State Government.
•
Photo Identity Card issued by recognized University/Education
Board/College/School.
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
|
Bank
or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
Salary Slip of reputed Employer with current address.
•
Certificate from any Public Authority/Postman or Gram Dak Sewak Delivery
Agent or Branch Postmaster.
•
The letter issued by the Unique Identification Authority of India ( UIDAI)
containing details of name, address and Aadhaar number.
|
ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
|
In
case of Joint Account, ID and Address proof of all depositors are required.
|
*FOR MEDIUM RISK CATEGORIES
PHOTOGRAPH
One (two in case of EDBO) recent Passport Size Photographs
are to be given. In case of Joint Account, photograph of all joint holders
should be given.
|
IDENTIFICATION
PROOF
Any
one of the following documents
|
ADDRESS
PROOF
Any
one of the following documents for Address Proof
|
•
PAN card or letter issued by I T Authority quoting PAN or Declaration in Form
60 or 61.
If
only Declaration in Form 60 or 61 is provided then one of the following documents are to be given for Identification Proof.
•
Electoral Photo Identity card
•
The letter issued by the Unique Identification Authority of India
(UIDAI)
containing details of name, address and Aadhaar number.
•
Passport,
•
Driving License,
•
Ration Card with photograph.
•
Photo Identity Card issued by recognized University/Education Board/
/College/School.
•
Identify card from Central/State Government or PSU.
|
•
Bank or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
Salary Slip of reputed Employer with current address.
•
Certificate from any Public Authority/Postman or Gram Dak Sewak Delivery
Agent or Branch Postmaster.
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
|
ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
|
In
case of Joint Account, ID and Address proof of all depositors are required.
|
*FOR HIGH RISK CATEGORIES
PHOTOGRAPH
One (two in case of EDBO) recent Passport Size
Photographs are to be given. In case of Joint Account, photograph of all
joint holders should be given.
|
IDENTIFICATION
PROOF
Any
one of the following documents
|
ADDRESS
PROOF
Any
one of the following documents for Address Proof
|
•
PAN card or letter issued by I T Authority quoting PAN or Declaration in Form
60 or 61.If only Declaration in Form
60 or 61 is provided then one of the following documents are to be given for
Identification Proof.
•
Electoral Photo Identity card
•
The letter issued by the Unique Identification Authority of India (UIDAI)
containing details of name, address and Aadhaar number.
•
Ration Card with photograph.
•
Passport,
•
Driving License,
•
Photo Identity Card issued by recognized University/Education Board/
/College/School.
•
Identify card from Central/State Government or PSU.
Note:-
In case of SCSS account, where interest payment in exceeding Rs 10,000/- in a
financial year and declaration in Form 15G or 15H is not given, copy of PAN
Card is mandatory.
|
•
Bank or Post Office Passbook/Statement with current address
•
Passport with current address.
•
Ration Card with current Address.
•
Electricity Bill of not more than three months old
•
Telephone Bill of not more than three months old
•
Salary Slip of reputed Employer with current address.
•
The letter issued by the Unique Identification Authority
of
India (UIDAI) containing details of name, address and Aadhaar number.
|
PROOF OF SOURCE OF FUND
The customer has to
submit copy of document showing source of receipt of funds tendered for
investment.
|
ATTESTATION
OF PHOTOCOPY OF DOCUMENTS
Documents should be self-attested or in case of
illiterate depositors should be attested by Gazetted Officer/Sarpanch/
Branch/Sub/Head/Chief Postmaster or Postman/Gram Dak Sewak Delivery Agent. In
case of investment through agent, these documents should also be attested by
the agent.
|
In
case of Joint Account, ID and Address proof of all depositors are required
|
Note 1:- In
case where the account/certificate holder is a minor, the norms shall be
applicable to the guardian. In case of joint account, the norms will be applied
for all the joint account/certificate holders.
If these documents are not provided, no further
transaction will be allowed after 3rd transaction from this date.
*Please
ignore the category which is not applicable.
Date stamp of Post Office.
By Order
Postmaster